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NexscanJoin the Waitlist

Your drivers have the paperwork.Your office doesn't.

Nexscan is a scanner for the cab and a searchable filing system for the office. Seven tags, one workflow.

Join the WaitlistSee how it works

The problem

Paperwork has three places to go missing.

  • The glovebox

    A POD that rides around for a week is a POD you cannot invoice.

  • The camera roll

    Photos in text threads have no load number, no tag, and no owner.

  • The Friday pile

    Someone in the office sorts a week of scans by hand and hopes nothing is missing.

How it works

From the cab to the filing cabinet, in one pass.

  1. Scan it in the cab

    The driver picks one of the seven tags, and the phone's native scanner handles edge detection and perspective correction. Multi-page documents compile into a single PDF.

    Works with no signal. Uploads queue on the device and send themselves when service returns.

    Pick a tag, scan the page, done.

  2. Tag it once, at capture

    The driver sets the tag and the load or BOL number at scan time, so nothing arrives unlabelled and nothing has to be sorted later.

    Every submitted document returns a confirmation code the driver can show later as proof it was sent.

    Every document carries its load number from the moment it is scanned.

  3. The office has it immediately

    Searchable by load number or confirmation code, grouped so one load's paperwork sits together, exportable as CSV or ZIP.

    Retagging and status changes are recorded against the user who made them.

    Open any document straight from the list.

Dashboard

See the whole fleet on one screen.

The overview shows what came in this week, from whom, and how it breaks down by tag. Every retag and status change is recorded against the person who made it.

  • Scans this week, today's uploads, and active drivers at a glance
  • Feed of the most recent uploads
  • Document counts by tag
Nexscan dashboard overview for the Nexscan Sample Fleet: scans this week, today's uploads, active drivers, scan volume, document types and recent activity

Drivers join with a Fleet ID, not a signup form.

You create the fleet and hand out the code. Drivers scan and see only their own uploads. Office roles decide who can review, retag, and export.

  • Drivers join by Fleet ID and owner approval. Office roles join by invite only.
  • Roles: owner, admin, dispatcher, accountant, viewer, driver
  • Drivers see their own documents only
Nexscan team page: fleet members with their roles, and the Fleet ID drivers use to join

Your documents leave whenever you want them to.

Filter to a load, a driver, or a date range, then export the list as CSV or download the scans as a ZIP. Nothing is locked in.

  • CSV of the current view
  • ZIP of the original scans
  • Every upload gets an 8-character confirmation code the driver can quote
Nexscan documents list with the Export menu open: CSV of the current view or ZIP of the scans

Security

Built like a filing cabinet, not a feed.

Nexscan holds paperwork for one fleet at a time, and only that fleet can see it.

  • Private storage

    Scans live in a private bucket. There are no public links.

  • Short-lived links

    Every view and download uses a signed URL that expires.

  • Fleet-scoped access

    Access rules live in the database, not just the app. Fleet data is isolated per fleet by row-level security.

  • Attributed changes

    Retags and status changes carry the user who made them.

Waitlist

Access is by request.

We onboard fleets one at a time. Leave your details and we'll email you when we open yours.

FAQ

Questions fleets ask before they start.

What does Nexscan do?

Drivers scan paperwork on their phone and pick one of seven tags. The office gets a searchable, exportable filing system with every document labelled by driver and date, and by the load number the driver enters at scan time.

What does it not do?

No ELD, no telematics, no dispatch, no messaging, no accounting. It is document capture and organization, and it is meant to sit next to whatever you already run.

How do drivers get set up?

You create the fleet, get a Fleet ID, and give it to your drivers. They join from the app with that code and you approve each request. Drivers cannot join without your Fleet ID, so nobody outside your fleet can get in.

What happens when a driver has no signal?

Scans queue on the phone and upload on their own when service returns. The driver does not have to remember to resend.

Who can see what?

Drivers see only their own uploads. Office roles (dispatcher, accountant, viewer, admin) get permissions the owner sets. Every edit is attributed.

Where are our documents stored?

In private storage scoped to your fleet, accessed through short-lived signed links. There are no public URLs.

Can we get our documents out?

Yes, at any time. Export any filtered view as CSV or download the original scans as a ZIP.

How do I get access?

Access is by request while we onboard fleets one at a time. Join the waitlist and we'll email you when we open your fleet.

What is a confirmation code?

Every submitted document gets an 8-character code the driver can quote as proof it was sent. The office can search by it.

Get the paperwork off paper.

Join the Waitlist